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BID MANAGEMENT

Generate accurate, defensible project costs using real subcontractor bids by managing the full bidding process from scope definition through to structured bid packages and subcontractor selection — all within one unified platform
No guesswork. No outdated rates. Just real market pricing.
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Construction Bid Management Software

Accurate Pricing. Seamless Handover.

If your profit margin matters, then your pricing method does matter. With WeBuild, your project cost is built from actual subcontractor bids — making it more accurate, competitive, commercially grounded, and contractually enforceable — avoiding the risk of exposing your margins to market conditions during procurement.

What’s more, when you win a contract bidding information flows automatically into WeBuild’s project management tools, ensuring continuity and a smooth stage handover of the project from your Estimating Team to your Construction Team.

For step-by-step instructions on setting up and managing bids, see our online User Guide.

More Cost Accuracy & Less Risk

Estimates give you a number — subcontractor bids give you certainty. You can generate estimates and use digital takeoff tools — but experienced contractors don’t rely on them alone. They validate pricing using real subcontractor bids to protect margins — especially on larger jobs.

WeBuild enables Estimating Teams to manage the job costing process professionally:
1 – Break the project into trade packages
2 – Create detailed Scope of Work (SoW)
3 – Generate structured bid packages
4 – Invite subcontractors to bid
5 – Track responses and manage communications in real-time
6 – Compare bids side-by-side
7 – Select the best-value subcontractors
8 – Build the final project cost from awarded trades

This is not an alternative to estimating — it is how projects are priced professionally using real market data, delivered in a structured system with a complete audit trail.

See how to invite and manage subcontractors in the video below, and explore the full process in our online User Guide.

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Across the Bid Management pages, you’ll see real screenshots from the live system — giving you a clear view of how your documents and the bidding process are managed in practice, not just in theory.

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US Scope of Work Template

Collaborate With Scope of Work Templates

Define the project requirements to all bidding subcontractors with a clear scope of work break-up. This streamlines the award process, reduces non-conforming bids and produces automated comparison reports that can be used for management sign-off.

Save time setting up a scope of work break-up by creating custom company templates that can be used across all your projects. These company templates to set a unified standard for your bidding documentation.

For detailed instructions on setting up Scope of Work Templates, see our online User Guide.

Easier for Subcontractors to quote on your jobs

Bidding subcontractors are able to communicate with you without having to sign up for an account with WeBuild. All system emails can be directly replied to, which automatically logs the response back into the system.

Our Smart Emails allow subcontractors to download bid packages and update their status to pricing/not pricing, as well as securely submit a quotation.

For instructions on inviting and managing subcontractors, see our online User Guide.

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Streamline your
bidding process

Access your Bid Packages, Summaries and
Reports from anywhere on any smart device.

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Post Bid packages to your company portal

Customize your very own Bid Portal that can be linked directly to your corporate website.

Your team can then easily post details of projects and bid packages that can be shared and viewed by your network. Contractors can then request documentation and be accepted into the bidding process by your team.

Learn more

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Automated Construction Document Control

When new project documents relating to a bid package are uploaded to the project’s document register, WeBuild’s unique algorithm will automatically update your bid packages for you.

Our system will also create automated document transmittals records and issue them to all active subcontractors. This avoids version confusion and gives you the confidence that everyone is working from the same page.

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Stage Handover
From Bidding To Construction

In most construction workflows, the transition from bidding to construction is where critical information can be lost, duplicated, or misinterpreted.

Teams often:
– Re-enter data into new systems
– Work from outdated documents
– Lose context behind subcontractor decisions

WeBuild eliminates that gap entirely. When you win a project, your bid becomes your live project — instantly, with one click.

No rework. No data loss. Just project continuation.

See how seamless Stage Handover works.

Fully Integrated Construction Management Software
for Small-to-Medium Commercial Builders and Contractors

Using structured processes and intuitive tools, WeBuild brings teams, workflows, and project data together in one fully integrated platform — delivering enterprise-level capability without the complexity of traditional systems. By connecting project stakeholders across the full construction lifecycle, contractors gain the control, continuity, and visibility needed to deliver projects on time and within budget.

Selecting software is a serious business decision
that deserves more than a quick look at a sales demo.

See how WeBuild works in practice using your own project

Set up in under 10 minutes · No credit card required

See How It Works

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