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TENDER MANAGEMENT

Generate accurate, defensible project costs using real subcontractor quotes by managing the full tendering process from scope definition through to structured tender packages and subcontractor selection — all within one unified platform
No guesswork. No outdated rates. Just real market pricing.
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Construction Tender Management Software

Accurate Pricing. Seamless Handover.

If your profit margin matters, then your pricing method does matter. With WeBuild, your project cost is built from actual subcontractor quotes — making it more accurate, competitive, commercially grounded, and contractually enforceable — avoiding the risk of exposing your margins to market conditions during procurement.

What’s more, when you win a contract all the information from your tendering stage flows automatically into our project management tools, ensuring continuity and a seamless stage handover from your Estimating Team to the Construction Team.

For step-by-step instructions on setting up and managing tenders, see our online User Guide.

More Cost Accuracy & Less Risk

Estimates give you a number — subcontractor quotes give you certainty. You can generate estimates and use digital takeoff tools — but experienced contractors don’t rely on them alone. They validate pricing using real subcontractor quotes to protect margins — especially on larger jobs.

WeBuild enables Estimating Teams to manage the job costing process professionally:
1 – Break the project into trade packages
2 – Create detailed Scope of Work (SoW)
3 – Generate structured tender packages
4 – Invite subcontractors to quote
5 – Track responses and manage communications in real-time
6 – Compare quotes side-by-side
7 – Select the best-value subcontractors
8 – Build your final project cost from awarded trades

This is not an alternative to estimating — it is how projects are priced professionally using real market data, delivered in a structured system with a complete audit trail.

See how to invite and manage subcontractors in the video below, and explore the full process in our online User Guide.

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Across the Tender Management pages, you’ll see real screenshots from the live system — giving you a clear view of how your documents and the tendering process are managed in practice, not just in theory.

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Collaborate With Scope of Work Templates

Define the project requirements to all quoting subcontractors with a clear scope of work break-up. This streamlines the award process, reduces non-conforming quotes and produces automated comparison reports that can be used for management sign-off.

Save time setting up a scope of work break-up by creating custom company templates that can be used across all your projects. These company templates to set a unified standard for your tendering documentation.

For detailed instructions on setting up Scope of Work Templates, see our online User Guide.

Easier for Subcontractors to quote on your jobs  

Tendering subcontractors are able to communicate with you without having to sign up for an account with WeBuild. All system emails can be directly replied to, which automatically logs the response back into the system.

Our Smart Emails allow subcontractors to download tender packages and update their status to pricing/not pricing, as well as securely submit a quotation.

For step-by-step instructions on inviting and managing subcontractors, see our User Guide.

Tender Management Invite

Streamline your
Tender process

Access your tender packages, summaries and
reports from anywhere on any smart device.

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Post Tender packages to your company portal

Customise your very own Tender Portal that can be linked directly to your corporate website.

Your team can then easily post details of projects and tender packages that can be shared and viewed by your network. Subcontractors can then request documentation and be accepted into the tendering process by your team.

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Automated Construction Document Control

When new project documents relating to a tender package are uploaded to the project’s document register, WeBuild’s unique algorithm will automatically update your tender packages for you.

Our system will also create automated document transmittals records and issue them to all active subcontractors. This avoids version confusion and gives you the confidence that everyone is working from the same page.

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Stage Handover
From Tender to Construction

In most construction workflows, the transition from tendering to construction is where critical information can be lost, duplicated, or misinterpreted.

Teams often:
– Re-enter data into new systems
– Work from outdated documents
– Lose context behind subcontractor decisions

WeBuild eliminates that gap entirely. When you win a project, your tender becomes your live project — instantly, with one click.

No rework. No data loss. Just project continuation.

See how seamless Stage Handover works.

Fully Integrated Construction Management Software
for Small-to-Medium Commercial Builders and Contractors

Using structured processes and intuitive tools, WeBuild brings teams, workflows, and project data together in one fully integrated platform — delivering enterprise-level capability without the complexity of traditional systems. By connecting project stakeholders across the full construction lifecycle, contractors gain the control, continuity, and visibility needed to deliver projects on time and within budget.

Selecting software is a serious business decision
that deserves more than a quick look at a sales demo.

See how WeBuild works in practice using your own project

Set up in under 10 minutes · No credit card required

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