Keep Control of your Site Diary
Construction projects generate a constant stream of daily site activity that must be accurately recorded, communicated and retained for accountability, reporting and dispute resolution. Daily site activities range from labour allocations and subcontractor attendance to weather conditions, deliveries, delays, inspections, incidents, and completed works.
WeBuild helps contractors standardize and manage their site diary through a structured digital workflow that keeps site records organised, searchable and connected to the wider project management process. By centralising daily reporting information in one system, project teams can improve visibility across site operations, reduce manual administration and maintain a reliable historical record.
Site Diary workflow in WeBuild
WeBuild provides a structured workflow for recording, reviewing and managing daily site activity across your projects. From creating daily entries and recording site conditions to tracking workforce activity and attaching supporting documents, the system helps contractors maintain accurate and consistent site records throughout the project lifecycle.
For step-by-step instructions on setting up and managing Site Diary in WeBuild, see the Daily Log/Site Diary section in our User Guide.
Log your site activities
Record all important site activities on any smart device, including services, deliveries, visitors and more.
Record Weather Conditions
Maintain accurate weather records of the site for reporting, delays and project history.
Attach Photos & Documents
Attach supporting images, mark-ups, files and site documentation within each log entry.
Duplicate log entries
Save time by copying diary entries from one day to another, either all items or only selected items.
Powerful search tool
Search for any term across and navigate to a specific entry. Results can be exported into a report.
Maintain Historical Records
Keep an accurate project site history for reporting, accountability and dispute resolution.
Effective Site Diary Management
Accurate site diaries play an important role in maintaining project visibility, improving communication and protecting contractors from future disputes. Consistent site reporting helps project teams track progress, monitor site conditions, identify emerging issues early and maintain reliable project records that support contractual and operational requirements.
A well-managed site diary process also improves accountability by ensuring that important project events, delays, workforce activity and safety observations are documented in a structured and accessible format.
For more information about improving construction project record keeping and site reporting workflows, see the related article in our Knowledge Bank.
Connected construction workflows for contractors
WeBuild is designed specifically for contractors delivering commercial and multi-trade projects, where coordination across teams, consultants, and subcontractors is critical.
Site Diaries/Daily Logs do not exist in isolation — they are closely linked to other key construction processes. WeBuild connects these workflows within a single platform, ensuring that information flows seamlessly across the project lifecycle.
By bringing Site Diaries/Daily Logs and related workflows together in one system, WeBuild helps teams:
– Reduce delays and improve response times
– Maintain full visibility across all project-related processes
– Ensure accountability across stakeholders
– Create a full auditable project record
Other Project Management features
For more information…
See our User Guide or email us at [email protected]
