What is Request for Information (RFI)
The construction industry involves the coordination of various stakeholders, including owners/developers, architects, engineers, contractors and sub-contractors. To ensure smooth project execution, it is crucial to establish effective communication channels. One vital tool used for this purpose is the Request for Information (RFI).
A Request for Information (RFI) is a formal document used to seek clarification or gather additional information about a project. It serves as a communication tool between different project participants, such as the owner/developer, architect, contractor, or sub-contractor. The RFI enables project stakeholders to address discrepancies, ambiguities, or omissions in project plans, specifications, or contracts. A well-structured RFI typically consists of the following key components:
Project Information
This section provides basic details about the project, including the project name, location, project number, and relevant dates. It helps in identifying the specific project to which the RFI pertains.
RFI Number
Each RFI should have a unique identification number to facilitate tracking and referencing. The number is typically assigned by the party responsible for managing RFIs, such as the general contractor or project manager.
RFI Originator
The RFI Originator refers to the party submitting the RFI. It could be the contractor, subcontractor, architect, engineer, or any other relevant stakeholder. This section includes the name, contact information, and organization of the originator.
Description of the Issue or Inquiry
This component provides a clear and concise explanation of the problem, discrepancy, or inquiry raised by the originator. It should be detailed enough to convey the issue effectively, enabling the recipient to understand the concern without ambiguity.
Supporting Documents
To enhance facilitate the recipient’s understanding, the originator may attach relevant documents, such as drawings, specifications, contracts, or any other supporting material. These documents provide a reference point for the recipient to assess the issue accurately.
Proposed Solution or Response
The originator can suggest potential resolutions or request specific information to address the issue. This section should be clear, concise, and realistic to enable the recipient to provide a suitable response.
Deadline for Response
To ensure timely resolution, the RFI should specify the deadline for the recipient’s response. This allows the originator to plan their activities accordingly and avoid unnecessary delays.
Distribution
The RFI must indicate the intended recipients. This typically includes the project manager, architect, engineer, and relevant subcontractors. Clear distribution ensures that all stakeholders are aware of the issue and can contribute to its resolution if necessary.
